Human Resources Assistant

Position Description:

The Human Resources Assistant will provide administrative support on a daily basis to both the Human Resources department and the Volunteer department.  

  • Provide administrative support on a daily basis to both the Human Resources department and the Volunteer department 
  • Process and file employee paperwork to manual and/or online file system, along with employee file maintenance. 
  • Prepare, mail, and file various state and federal forms. 
  • Order, maintain, and ensure all office supplies are in stock.
  • Assists with the preparation of HR training sessions, New Employee Onboarding Program, and other professional development sessions as assigned. 
  • Greet and assist visitors and staff members. 
  • Open and distribute incoming correspondence. Answer and screen incoming calls when necessary.
  • Process employment verifications, volunteer verifications, tuition reimbursements, and other types of reimbursements when applicable. 
  • Prepare and execute job postings and maintain internal posting boards.
  • Assist with screening job applicants and the interview process, i.e. job posting, ads and resumes.
  • Update and maintain parking list, budget book and applicant log book.
  • Responsible for sending out employee birthday cards from the President and CEO in a timely manner. 
  • Provide backup assistance to the Human Resources Specialist with data entry in the HRIS system, including but not limited to, new hires, terminations, status changes, compensation changes, address changes, etc. 
  • Assist with the coordination of Lunch with the President and CEO events. 
  • Assist with internal employee communications (HR page on Almanac, etc.).
  • Responsible for coordination of ID badges for all new hires.
  • Responsible for ThinkHR administration and ADP recruitment module management.
  • Responsible for marketing and communications of the Volunteer department (Almanac, TFI website).
  • Provide maintenance of department shared drive. 
  • Responsible for supply ordering and organization. 
  • Pull monthly reports on Volunteer Birthdays. 
  • Responsible for training delivery preparation of classroom material and communications.
  • Attend volunteer/intern fairs, maintain websites, school contacts and TFI website.
  • Assist with Philadelphia Science Festival scheduling and coordination support. 
  • Maintain the volunteer suggestion box. 
  • Responsible for museum passes administration. 
  • Other duties as assigned.

Position Requirements

1-3 previous years administrative experience, with some college and/or business school training; excellent organizational, interpersonal, and communication skills; ability to interact with staff at all levels; proven ability to work for several professionals simultaneously; able to prioritize work; proven track record of independent work; solid experience with Microsoft Office; ability to maintain total confidentiality; professional appearance. Experience working with ADP systems preferred.

EOE 

  • Working at The Franklin Institute

    Advance your career by working at The Franklin Institute! Applications from candidates at all levels of training, experience, and education are accepted for positions in administrative, curatorial, security, trade, and professional areas. The Franklin Institute is an Equal Opportunity Employer.

    Cover letters and resumes can be submitted to our Human Resources Department in a variety of ways:

    Email: employment@fi.edu (Please indicate the position for which you are applying in the subject line.)

    Postal Mail:
    The Franklin Institute
    ATTN: Human Resources Department
    222 North 20th Street
    Philadelphia, PA 19103

    Fax: 215.448.1121

    Delivery: 20th Street Business Entrance or Bartol Atrium Security Desk